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OUR PRIVACY POLICY

Privacy Policy
 

  1. Name and Address of Responsible Organisation

The responsible organization according to the Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulation is the:

Delegation of Industry and Commerce in Ghana

PMB 25 TUC – Accra

Mezzanine Floor

World Trade Centre

No. 29 Independence Avenue Accra

Ghana

Tel.: +233-(0)-302 631681/2/3

E-Mail: educata@ghana.ahk.de

Website: www.ghana.ahk.de

  1. Name and Address of the Data Protection Officer

The Data Protection Officer of the Responsible Organisation is:

Richard Ekow Mensah

PMB 25 TUC – Accra

Mezzanine Floor

World Trade Centre

No. 29 Independence Avenue Accra

Ghana

Tel.: +233-(0)-302 631681/2/3

E-Mail: richard.mensah@ghana.ahk.de

Website: www.ghana.ahk.de

III. General Information about the Data Processing

  1. Extent of Processing of Personal Data

We only process the personal data of our users as far as it is necessary to provide a functional website and to provide our content and services. The processing of personal data is only used regularly after the affirmative consent of the user. The exception is in those cases, where it is impossible to receive an affirmative consent beforehand due to concrete reasons and the data processing is in accordance to the laws.

  1. Legal Basis for the Processing of Personal Data

As far as we have received the affirmative consent for the processing of personal data, the legal basis for the processing is Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR). When processing personal data which are necessary to fulfil a contract with the affected person, the legal basis is Article 6 (1) lit. b of the GDPR. This also applies to preparation activities that are necessary to fulfil pre-contract measures.
Is the processing necessary to safeguard a concrete interest of our organisation or a third party and these interests do not overweigh the interests, basic rights and basic freedom of the affected person, Article 6 (1) lit. f of the GDPR is the legal basis for processing.

  1. Deleting of Data and Storage Time

The personal data of the affected person will be deleted or blocked, as soon as the purpose of storage is eliminated. A longer storage is possible, if it is demanded by the European or national legislator in EU regulations, laws or other regulations, that the responsible organisation must follow. The personal data will be blocked or deleted will then take place, after the storage time dictated by the norms mentioned above is over. This is not applicable, if the continued storage of the personal data is necessary to fulfil or conclude the contract.

  1. Providing the Website and Creation of Logfiles
  1. Description and Extent of Data Processing

Every time our website is opened, or system automatically gathers data and information about the computer system of the used computer. The following data is gathered:

Information about the browser type and the version used

The operating system of the user

The Internet-Service-Provider of the User

The IP-Address of the user

Date and time of the access

Websites that are opened by the system of the user through our website

  1. Legal Basis of Data Processing

The legal basis for the temporary storage of the data and the logfiles is Article 6 (1) lit. f of the GDPR.

  1. Purpose of Data Processing

The temporary storage of the IP-address through the system is necessary to provide the website to the computer of the user. To make this possible, the IP-address of the user has to be saved as long as he has opened the website.
The storage in logfiles is done to ensure the functioning of the website. Additionally, this data is used to optimize the website and to guarantee the safety of the information technology systems. An evaluation of the data for marketing purposes is not done in this context.

  1. Storage Time

The data will be deleted as soon as they are not needed any more for the purpose that they have been gathered for. When the data is gathered to provide the website, this is the case when the user leaves the website.
When the storage of the data is in logfiles this is the case latest after seven days. A longer storage is possible. In this case the IP-addresses of the user will be deleted or anonymised so that is not possible to assign them to the user anymore.

  1. Contestation and Removal Possibility

The gathering of the data to provide the website and the storage of the data in logfiles is absolutely necessary to the functioning of the website. Therefore, the user cannot contestate this.

  1. Usage of Cookies
  1. a) Description and Extent of Data Processing

We use cookies in order to design our website more user-friendly. Several elements of our website make is necessary, that it is possible to identify the browser that is used after changing the page. While doing so no personal data is saved or transferred.
In the cookies the following data is saved and transferred:

fonts = Standard cookie variable which we use to load the Fonts again after refreshing the browser.

fullcss = Standard cookie variable which we use to load the CSS file again after refreshing the browser.

Maximum lifespan of these cookies: 730 days
Furthermore, we use cookies on our website which enable the analysis of surfing behaviour of the user. This way the following data can be transmitted:
_ga = one-time identifier of Google Analytics to identify the user (consists of Client_ID + time stamp) | standard expiration time 2 years
_gat = parameter which makes Google Analytics to reduce the polling rate
_gid = one-time identifier of Google Analytics to identify the user (consists of Client_ID + time stamp) | standard expiration time 24 hours
The data that is collected this way is anonymised through technical precautions. Therefore, the data cannot be matched to the user anymore.
When opening the website, the user will be informed by an info banner about the usage of cookies for analytical purposes and will be referred to the data protection regulation. In this context there is also the indication how the storage of cookies can be prevented by changing the browser settings.
In case you wish to not be tracked, you can deactivate this function in the paragraph Google Analytics in this data protection regulation.

  1. b) Legal Basis of Data Processing

The legal basis for the processing of personal data using technically necessary cookies is Article 6 (1) lit. f of the GDPR.
The legal basis for the processing of personal data using cookies for analytical purposes is Article 6 (1) lit. a of the GDPR.

  1. c) Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify using the website for the user. Several features of the website cannot be offered without using cookies. For these features, it is necessary that the browser can be identified again after changing the website.
We need cookies for the following features:
fonts = Standard cookie variable which we use to load the Fonts again after refreshing the browser.
fullcss = Standard cookie variable which we use to load the CSS file again after refreshing the browser
Maximum lifespan of these cookies: 730 days
The data that is gathered by the technically necessary cookies is not used to develop user profiles.
The purpose of using analytical cookies is to improve the quality of the website and its contents. The analytical cookies tell us how the website is used and thereby we can continuedly improve our offers.
This way the following data can be transmitted:
_gat = parameter which makes Google Analytics to reduce the polling rate
_gid = one-time identifier of Google Analytics to identify the user (consists of Client_ID + time stamp) | standard expiration time 24 hours

  1. d) Storage time, Contestation and Removal Possibility

Cookies are saved by the computer of the user and then are transmitted from this computer to our end. Therefore, you as a user have the full control over the use and processing of cookies. By changing the settings in your internet browser, you can deactivate or limit the transmission of cookies. Cookies that have already been saved can be deleted again at any time. This can also be done automatically. If cookies have be deactivated for our website, it is possible that not all features of our website can be used to their full extent.

  1. Pre-Registration
  1. Description and Extent of Data Processing

We provide our users the option to pre-register for this event. This is done by providing personal data via the interface on this website. Without clear written consent the data is not given to any third party. The following data is gathered during this process:
E-Mail
We also ask you for other information, but this information is voluntarily and does not have to be given to pre-register.
As part of the process, the consent of the user to process his data is obtained.

  1. Legal Basis of Data Processing

The legal basis for data processing when the consent of the user was obtained is Article 6 (1) lit. a of the GDPR.
If the registration serves the fulfilment of a contract of which the user is a part of or the implementation of pre-contractual measures, an additional legal basis for the processing of the data Article 6 (1) lit. b of the GDPR.

  1. Purpose of Data Processing

Registration of the user is required to be able to inform him about the upcoming event. Your registration is a registration for an event. Further information can be found in our information duty:
Obligation to Inform – Event Registration
To inform the user about the event, a newsletter will be send out to the user on an irregular basis.
III. Newsletter

  1. Description and Extent of Data Processing

By pre-registering for the event, the user subscribes to the newsletter. When subscribing for the newsletter, the email address will be transferred to the provider for e-mail marketing software providers commissioned by us.
The following data is gathered:
E-Mail address
We also ask you for your first name, last name and organization. This information is voluntary though and only will be used by us to personalize the newsletter.

The personal data will not be given to any third party, besides the service provider for e-mail marketing software CleverReach GmbH & Co. KG, Mühlenstraße 43, 26180 Rastede, Germany in the context of data processing for the mailing of the newsletter. The data will only be used to send out the newsletter.

Legal Basis of Data Processing

Legal Basis for processing the data after the user subscribed to the newsletter and has given his consent is Article 6 (1) lit. a of the GDPR.

Purpose of Data Processing

The gathering of the e-mail addresses is necessary to send out the newsletter. You can find further information in our information duty for newsletter:
Obligation to Inform – Newsletter

  1. Newsletter Tracking
  1. a) To optimise our newsletter and communication services we use personalised newsletter tracking tools. We will not only process your email address but also your activity in connection with our newsletter and communication services.
  1. b) We gather this data to analyse your preferences so that we can further improve the content of our newsletter for you. The data will not be used for anything else or given to any other third party.
  1. c) The Newsletter tracking is an automated process carried out by Cleverreach GmbH & Co. KG. The user can oppose the tracking at any time, however, then we will not be able to send you the newsletter anymore. Hence, we will delete all your data.
  1. d) The data will be deleted as soon they are not needed any more for the purpose for which they have been gathered. This means that the data of the user will be saved as long as the user is subscribed to the newsletter.
  2. e) The following data is gathered:

Open rates – who has opened the e-mail
Click rates – which external links have been clicked on in the newsletter
Unsubscribes – how many people have unsubscribed
Bounces – which e-mails could not be delivered
Geo- and email client analysis – which device (phone, tablet, …) was used to open the newsletter and distribution of openings worldwide

  1. f) The user has the right at any time to be informed about the data that is stored about him and/or to request that his data is deleted. In this case, we will unfortunately not be able to send you the newsletter anymore.
  2. Storage Time

The data will be deleted as soon they are not needed any more for the purpose for which they have been gathered. This means that the e-mail address of the user will be saved as long as the user is subscribed to the newsletter.

  1. Contestation and Removal Possibility

The subscription to the newsletter can be cancelled by the affected user at any time. For this purpose, the user can find a link to do so in every newsletter. Alternatively, you can send an e-mail to us to richard.mensah@ghana.ahk.de.

  1. Storage Time

The data will be deleted as soon as it is no longer necessary for the purpose of its collection.

This is the case during the registration process for the execution of the event, when the data for the execution of the event is no longer necessary. Even after the conclusion of the contract, there may be a need to store personal data of the contracting party in order to comply with contractual or legal obligations.

  1. Contestation and Removal Possibility

As a user, you have the option of cancelling the pre-registration at any time. You can change the data stored about you at any time. To change or delete your data, contact richard.mensah@ghana.ahk.de (events).

If the data is required to fulfil a contract, to carry out pre-contractual measures or to carry out the event, premature deletion of the data is only possible, unless contractual or legal obligations preclude deletion.

VII. E-Mail Contact

  1. Description and Extent of Data Processing

On our website is a contact form available, which can be used for electronic contact. If a user accepted this option, the data entered in the input mask will be transmitted to us and saved.

At the time of sending the message, the following data is also stored:

– Date and time of registration

– Browser used

– Operating system

For the processing of the data in the context of the sending process your consent is obtained and referred to this privacy statement.

Alternatively, contact via the provided e-mail address is possible. In this case, the user’s personal data transmitted by e-mail will be stored.

In this context, there is no disclosure of the data to third parties. The data is used exclusively for processing the conversation.

  1. Legal Basis of Data Processing

Legal basis for the processing of the data is in the presence of the consent of the user Article 6 (1) lit. a of the GDPR.

The legal basis for the processing of the data transmitted in the course of sending an e-mail is Article 6 (1) lit. f of the GDPR. If the e-mail contact aims to conclude a contract, then additional legal basis for the processing is Article 6 (1) lit. b of the GDPR.

  1. Purpose of Data Processing

The processing of the personal data from the e-mail serves us only to process the contact.

  1. Storage Time

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For the personal data received by e-mail, this is the case when the conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been finally clarified.

  1. Contestation and Removal Possibility

The user has the possibility at any time to revoke his consent to the processing of the personal data. If the user contacts us by e-mail, he may object to the storage of his personal data at any time. In such a case, the conversation cannot continue.

The revocation of the consent and the objection against the storage, you can inform us in writing by e-mail to richard.mensah@ghana.ahk.de.

All personal data stored in the course of contacting will be deleted in this case.

VIII. Transfer of personal data to third parties

  1. Website Operator

In the context of order processing, personal data is passed on to the agency charged with the operation of the website and the technical service provider. The order agreement is governed by a corresponding agreement with the service provider.

  1. Social Media Sharing Button

General Note

Social media plugins usually cause every visitor of a page to be immediately tracked by these services with their IP address and their other browsing behaviour logged. This can be done even if you do not press the button.

To prevent this, we use the Shariff method. In doing so, the direct contact between the social network and you will not be established by our social media buttons until you click on the respective share button. If you are already logged in to a social network, this will be done on Facebook and Google+ without another window. On Twitter, a pop-up window appears where you can still edit the tweets text. You can publish our content on social networks without them being able to create complete surf profiles.
Facebook

Our site uses social media plugins from Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. However, through the Shariff method, Facebook first learns about your IP address and your visit to our website when you have pressed the button. If you activate the plugin while you are logged in to Facebook, Facebook can assign your usage to your user account.

From the then possible collection and use of your data by Facebook, we have no knowledge and no influence. For more information, please refer to the privacy policy of Facebook http: //de-de.facebook.com/policy.php

In addition, we refer you to the general handling and deactivation of cookies on our general presentation in this data protection regulation.

  1. You-Tube Videos

We have occasionally included YouTube videos on our website, which are stored on the servers of the provider YouTube and are playable from our website via an embedding. Embedding the videos is done with the advanced privacy option enabled. When you play these videos, your computer will store YouTube cookies and DoubleClick cookies and may transfer data to YouTube Inc., Amphitheater Parkway, Mountain View, CA 94043, as the YouTube operator.

When playing videos stored on YouTube, at least the following information will be transmitted to Google Inc. as the YouTube operator and operator of the DoubleClick network as of today: IP address and cookie ID, the specific address of the page we visited, system date and time the call, identifier of your browser.

Whether you have a Google Account on which you are logged in or whether you do not have a user account, the transfer of this information occurs. If you’re signed in, Google may directly associate this information with your account. If you do not want to be assigned to your profile, you must log out before activating the play button for the video.

YouTube or Google Inc. store these data as usage profiles and may use them for purposes of advertising, market research and / or custom design of their websites. Such an evaluation is done in particular (even for non-registered users) to provide needs-based advertising and to inform other users about your activities on our website. You have a right to object to the formation of these user profiles, and you must be directed to Google as the operator of YouTube to exercise it.

  1. Google Maps

This website uses the Google Maps software provided by Google Inc. By using this site, you consent to the collection, processing and use by Google and its agents of any automated data collected. Terms of Use of Google Maps.

Further information on the purpose and extent of the data collection and its processing by Google can be found on this information page.

  1. Rights of the Affected Person

Under the EU Data Protection Regulation, you have the following rights:

If your personal data are processed, you have the right to obtain information about the data stored about you (Article 15 GDPR).

If incorrect personal data are processed, you are entitled to a correction (Article 16 GDPR).

If the legal prerequisites exist, you can request the deletion or limitation of the processing and appeal against the processing (Articles 17, 18 and 21 GDPR).

If you have consented to the data processing or a data-processing contract and the data processing is carried out using automated procedures, you may be entitled to data transferability (Article 20 GDPR).

If you make use of your rights mentioned above, the Delegation of the German Industry and Commerce in Ghana will check whether the legal requirements are fulfilled.

For data protection complaints, you can contact the responsible supervisory authority: Berliner Beauftragte für Datenschutz und Informationsfreiheit.